Pular para o conteúdo principal

Gerenciamento de Revogação de Ativos

Quando os ativos precisam ser recolhidos dos usuários, devolvidos ao inventário ou realocados para outro pessoal, o recurso Asset Revocation ajuda a gerenciar o processo completo de devolução com documentação e notificações adequadas.

1. Acessar Recurso de Revogação​

Pela Seção Assets: Navegue até a seção Assets e clique no ativo específico que precisa ser revogado. Procure opções de revogação na página de detalhes do ativo.

Pela Seção Asset Revocations: Vá diretamente para Asset Revocations para visualizar todos os registros de revogação ou criar novas solicitações de revogação.

2. Create New Revocation Request​

Click on the New Revocation button to start documenting the asset return. This opens a comprehensive form for capturing all revocation details.

3. Fill in Revocation Details​

Required Information​

  • Revocation Code: System automatically creates a unique code (RV-00000001) for tracking purposes
  • Asset: Select which asset is being revoked from current user
  • Revoked By: Choose the person/administrator initiating the revocation
  • Quantity: Enter the exact number of units being revoked
  • Revoke Time: Set the date and time when the revocation takes effect

User Information​

  • Revoked From: Select the user who currently has the asset and must return it
  • Notification: System automatically sends notification to the user about the revocation

Location Information​

  • Asset Location: Where the asset is currently located (user's office, department, etc.)
  • Handover Location: Where the asset should be returned or collected

Additional Details​

  • Reason: Provide clear explanation for the revocation, such as:
    • Employee termination or transfer
    • Asset reassignment to different user
    • Equipment recall for maintenance
    • Policy compliance requirements
    • Asset upgrade or replacement

Reference Information​

  • Remaining Quantity: Shows current available/total quantity after revocation

4. Save the Revocation Request​

Click Save to complete the revocation request. The system will:

  • Generate a unique revocation code for tracking
  • Send automatic notification to the user being revoked from
  • Update the asset's status history
  • Record the revocation in the asset lifecycle

5. What Happens After Revocation​

Automatic Notifications​

  • User Notification: The user losing access receives immediate notification
  • Email Details: Includes revocation code, asset details, and return instructions

Asset Status Updates​

  • Asset status history updated with revocation record
  • Asset becomes available for new allocations

Key Features​

Comprehensive Tracking​

  • Unique revocation codes for each request (RV-00000001, RV-00000002, etc.)
  • User identification for both revoker and revokee

Viewing Revocation Records​

FieldDescription
Revocation CodeUnique identifier for each revocation
AssetWhich asset was revoked
QuantityHow many units were returned
Revoked FromUser who returned the asset
Revoked ByAdministrator who initiated the revocation
Revoke TimeWhen the revocation took place