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Gerenciamento de Liquidação de Ativos

Quando os ativos atingem o fim da vida útil, tornam-se obsoletos ou precisam ser descartados por outros motivos, o recurso Asset Liquidation ajuda a documentar o processo de descarte, rastrear a recuperação financeira e manter registros completos para fins contábeis e de conformidade.

1. Acessar Liquidação de Ativos​

Pela Seção Assets: Navegue até a seção Assets e clique no ativo específico que deseja liquidar. Procure opções de liquidação na página de detalhes do ativo.

Pela Seção Asset Liquidations: Vá diretamente para Asset Liquidations para visualizar todas as liquidações concluídas em todos os ativos ou criar novos registros de liquidação.

2. Criar Nova Liquidação​

Clique no botão New Liquidation para começar a documentar o processo de descarte do ativo. Isso abre um formulário abrangente para registrar todos os detalhes da transação de liquidação.

3. Fill in Liquidation Details​

Required Information​

  • Liquidation Code: System auto-generates unique code (LQ-00000001), but you can modify if needed for your organization's tracking system
  • Asset: Select which asset is being liquidated (if not pre-selected)
  • Quantity: Enter the exact number of units being liquidated or disposed of
  • Liquidation Amount: Enter the total amount received from the sale or disposal (can be 0 for donations/disposals)
  • Liquidation Time: Set the date and time when the liquidation was completed

Documentation Details​

  • Description: Provide comprehensive details about the liquidation method, buyer information, disposal reasons, and any relevant circumstances

Reference Information​

  • Remaining Quantity: Shows current available/total quantity (e.g., "15 / 20" - helps track inventory impact)

4. Liquidation Validation​

The system automatically validates several aspects:

Asset Validation

  • Confirms the selected asset exists and is available for liquidation
  • Checks current asset status and availability
  • Validates user permissions for liquidation operations

Financial Validation

  • Ensures liquidation amount is numeric and not negative
  • Allows zero amounts for donations or disposal without proceeds

Quantity Validation

  • Ensures liquidated quantity is a positive integer
  • Prevents liquidating more quantities than available
  • Validates against current asset inventory levels

Data Integrity

  • Requires all mandatory fields to be completed
  • Ensures liquidation time is a valid date

5. Save the Liquidation​

Click Save to complete the liquidation record. The system automatically:

  • Generates unique liquidation code for tracking and financial reporting
  • Updates asset status history with liquidation transaction details
  • Records financial transaction with amount and timestamp
  • Links liquidation to parent asset for complete audit trail
  • Validates all data through secure database transaction
  • Creates permanent record for accounting and tax purposes

6. What Happens After Liquidation​

System Updates​

  • Status history updated with liquidation details and financial information
  • Liquidation appears in liquidations list with unique tracking code

Financial Tracking Benefits​

  • Complete audit trail of all asset disposals and proceeds
  • Compliance records for regulatory and audit requirements

Key Features​

Unique Code Generation​

  • Sequential numbering (LQ-00000001, LQ-00000002, etc.)
  • Automatic generation prevents duplicates and ensures tracking
  • Customizable prefix if needed for accounting integration

Financial Documentation​

  • Liquidation amount tracking for accurate financial records
  • Zero amount support for donations or disposals without proceeds

Comprehensive Record Keeping​

  • Detailed description field for disposal method and circumstances
  • Date/time tracking for accurate transaction timeline
  • Quantity specification for inventory impact assessment
  • Asset linkage for complete lifecycle documentation

Viewing Liquidations​

FieldDescription
Liquidation CodeUnique identifier for each disposal transaction
AssetWhich asset was liquidated
QuantityNumber of units disposed of
Liquidation AmountFinancial proceeds from disposal
Liquidation TimeWhen the disposal was completed
Validation Rules
  • Liquidation code must be unique across all transactions
  • Quantity must be a positive integer (minimum 1)
  • Liquidation amount must be numeric and cannot be negative
  • Liquidation time is required and must be a valid date
  • Zero amounts are allowed for donations or disposals without proceeds