Email & SMTP Settings
Settings โ Email & SMTP configures how LeadHub sends outgoing emails โ automation emails, welcome messages, digests, and notifications.
Why Configure SMTP?โ
Without custom SMTP, emails are sent via the platform's default mail server, which may result in:
- Emails landing in spam
- Low deliverability rates
- Your company domain not appearing as the sender
Configuring your own SMTP ensures emails come from your domain with full deliverability control.
SMTP Configurationโ
Go to Settings โ Email & SMTP and fill in:
| Field | Description |
|---|---|
| SMTP Host | Your mail server hostname (e.g. smtp.sendgrid.net, smtp.mailgun.org) |
| SMTP Port | Usually 587 (TLS) or 465 (SSL) or 25 (unencrypted โ not recommended) |
| Encryption | TLS (recommended), SSL, or None |
| SMTP Username | Your SMTP login username |
| SMTP Password | Your SMTP password (stored encrypted) |
| From Name | Sender name shown in email clients (e.g. "Your Company Name") |
| From Email | Sender email address (e.g. [email protected]) |
Testing the Configurationโ
After filling in the settings, click Send Test Email. A test email is sent to the currently logged-in admin's address.
If the test fails, verify:
- SMTP host and port are correct
- Username and password are correct
- Your hosting provider does not block outbound SMTP on port 587 (some shared hosts do โ use port 465 or ask your host to unblock it)
Popular SMTP Providersโ
SendGridโ
- Host:
smtp.sendgrid.net - Port:
587 - Encryption: TLS
- Username:
apikey - Password: Your SendGrid API key
Mailgunโ
- Host:
smtp.mailgun.org - Port:
587 - Encryption: TLS
- Username: Your Mailgun SMTP username
- Password: Your Mailgun SMTP password
Gmail (for testing only)โ
- Host:
smtp.gmail.com - Port:
587 - Encryption: TLS
- Username: [email protected]
- Password: App-specific password (not your regular password โ create one in Google Account Security)
โ ๏ธ Gmail has strict sending limits. Use a dedicated provider for production.
Email Digest Settingsโ
Configure daily/weekly lead digest emails that summarize new lead activity:
| Setting | Description |
|---|---|
| Digest Enabled | Toggle to enable or disable digest emails |
| Digest Frequency | Daily or Weekly |
| Digest Recipients | Which team members receive the digest |
| Digest Send Time | What time of day to send the digest |