Asset Depreciation Management
The Assets module tracks depreciation for accounting and financial reporting. Set depreciation periods when creating assets, and use the Depreciation section to view schedules and export reports.
1. Access Depreciationโ
Navigation: Assets โ Depreciation from the sidebar.
2. Setting Depreciation on Assetsโ
When creating or editing an asset, configure:
| Field | Description |
|---|---|
| Depreciation (Months) | Number of months over which the asset depreciates (e.g., 36 for 3 years) |
| Unit Price | Purchase price per unit |
| Purchase Date | Start date for depreciation calculation |
| Salvage Value | Optional - expected value at end of life |
Formula (straight-line):
Monthly Depreciation = (Total Value - Salvage Value) / Depreciation Months
Depreciation to Date = Monthly Depreciation ร Months Since Purchase
Residual/Book Value = Total Value - Depreciation to Date
3. Depreciation Dashboardโ
The Depreciation page typically shows:
- Original Value - Total purchase value of assets
- Total Depreciation - Accumulated depreciation to date
- Current Book Value - Original minus depreciation
- Depreciation Schedule - Per-asset breakdown
4. Depreciation Reportโ
- Go to Assets โ Reports
- Select Depreciation Report
- Apply filters (group, location, status)
- Choose format: PDF, Excel, or CSV
- Click Generate Report
Report Contentsโ
- Asset code and name
- Purchase date
- Original value
- Depreciation period (months)
- Months used
- Depreciation value to date
- Residual value
- Depreciation percentage
5. Depreciation Schedule Tableโ
In Assets โ Depreciation you may see a table with:
- Asset details
- Opening value
- Depreciation amount
- Closing value
- Period (e.g., monthly or yearly)
Best Practicesโ
- Set depreciation when creating assets for accurate reporting
- Use consistent periods (e.g., 36 months for IT equipment)
- Export reports for accounting and tax filing
- Review fully depreciated assets for disposal decisions