Payments

The Payments section records all payments made and received by your organization. Manual payments automatically generate a journal entry that debits Cash / Bank and credits Accounts Receivable.


List View

The Payments table displays all payment records with the following columns:

Column	Description
Payment Number	Auto-generated identifier using the configured prefix (default: PAY-).
Payment Date	The date the payment was made or received.
Amount	The payment amount.
Payment Method	How the payment was made (e.g., Bank Transfer, Cash, Check, Credit Card).
Currency	The currency of the payment.
Reference	Optional external reference number.
Notes	Additional notes about the payment.
Status	Current status of the payment (Completed or Pending).
Created At	The date and time the record was created.

Creating a Payment

Click the Create Payment button to open the creation side panel. The form includes the following fields:

Field	Required	Description
Payment Number	Auto	Automatically generated using the configured prefix.
Payment Date	Yes	The date of the payment.
Amount	Yes	The payment amount.
Payment Method	Yes	Select the method: Bank Transfer, Cash, Check, or Credit Card.
Currency	No	The currency (defaults to USD).
Reference	No	An external reference number (e.g., check number, transaction ID).
Notes	No	Any additional notes about the payment.


Automatic Journal Entry

When a manual payment is created, the system automatically generates a journal entry that debits Cash / Bank and credits Accounts Receivable. Gateway payments (those processed through a payment provider) are handled separately via the Invoice payment flow rather than the Payment record.

See Journal Entries for the full list of auto-creation triggers.

Payment Statuses

Status	Description
Completed	The payment has been fully processed.
Pending	The payment has been recorded but not yet finalized or confirmed.